Administrative Assistant in in Equipment and Logistics Division/Logistics Unit/Central Logistics Support Sector

Requirements: Education: successfully completed secondary education related to the business needs; Work experience: at least 1 year of professional experience in the specific area depending on the business needs; Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook); Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language. Personal skills: high level of responsibility and ability to work independently; high level of service orientation; ability to work under pressure and experience in organizing work and prioritizing accordingly; ability to communicate efficiently at all levels internally and externally and in appropriate manner; strong sense of accuracy and attention to detail; high level of discretion and ability to handle confidential matters; proven organizational skills; ability to adapt to a dynamic working environment; ability to learn new skills and software; ability to work in a team. The description of duties is a presented below: Oversee workload management, ensuring the team's capacity to handle: Peak periods and fluctuating demands Urgent or unexpected changes in workload minimizing disruptions and maintaining productivity Perform a range of administrative tasks, including: to provide administrative support in general administrative procedures for Transportation Management and non-technical equipment distribution. to carry out data entry and support and administration and monitoring of electronic databases to support management of transportation requirements with the use of the Transportatin Management System. to support management of supplies distribution requirements with the use of Warehouse Management System requirements with the use of the Transportatin Management System. to support the preparation and follow-up of shipments/transportation/deployment of supporting equipment to collect and manage tickets of non-technical equipment requests to assist in the preparation of statistical data (tables,graphs and charts) to support in drafting reports and situational updates in supply chain activities for non-technical equipment to track and report on emerging needs for nontechnical equipment to monitor functional mailboxes and communicate with internal and external parties