Administrative Assistant in Human Resources and Corporate Services Division/Corporate Services Unit/Facility Management Team

Requirements: Education: successfully completed secondary education related to the business needs; Work experience: at least 1 year of professional experience in the specific area depending on the business needs; Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook); Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language. Personal skills: high level of responsibility and ability to work independently; high level of service orientation; ability to work under pressure and experience in organizing work and prioritizing accordingly; ability to communicate efficiently at all levels internally and externally and in appropriate manner; strong sense of accuracy and attention to detail; high level of discretion and ability to handle confidential matters; proven organizational skills; ability to adapt to a dynamic working environment; ability to learn new skills and software; ability to work in a team. The description of duties is a presented below: Contribute to development of environmental policy at Frontex Revision and filing of documents for the Environmental Management System (EMS) Supporting tasks, activities, initiatives, and deliverables related to environmental management and sustainability Assisting with other tasks, activities, initiatives, and deliverables in the field of facility management Supporting the coordination and monitoring of projects and contracts, performing various contract management tasks Assisting with the preparation of procurement requests, technical specifications and other procurement related documentation  Collecting and analysing data, preparing tables, databases, graphs and other data reports Keeping the knowledge base and administrative framework up to date, drafting articles, announcements etc in communication channels Drafting notes, letters, reports, follow correspondence, internal communication etc Organising and assisting during meetings, draft minutes where necessary Assisting with daily correspondence Keeping documents and administrative files up-to-date and in good order